Feb 10, 2021 Community Services Commission

AND CALL THE

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[ LA HABRA COMMUNITY SERVICES COMMISSION REGULAR MEETING WEDNESDAY, FEBRUARY 10, 2021 6:30 P.M. COUNCIL CHAMBER 100 EAST LA HABRA BOULEVARD LA HABRA, CALIFORNIA 90631 PUBLIC ADVISORY: THE COUNCIL CHAMBER WILL NOT BE OPEN TO THE PUBLIC Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsome on March 17, 2020, the Regular Meeting of the City of La Habra Community Services Commission for FEBRUARY 10, 2021, will be conducted telephonically through Zoom. Please be advised that pursuant to Executive Order, and to ensure the health and safety of the public by limiting human contact that could spread the COVID-19 virus, the Council Chamber will not be open for the meeting. Community Services Commissioners will participate telephonically and will not be physically present in the Council Chamber. In accordance with Executive Order N-25-20, guidance from the California Department of Public Health on gatherings, and in an effort to slow the spread of COVID-19 and to ensure the health and safety of our community, remote public participation can be done by: 1. Submitting an email to kalbarian@lahabraca.gov no later than 5:15 p.m. on Wednesday, February 10, 2021. 2. Participating via Zoom during the meeting on an audio only conference call by dialing 1-669-900-6833 and entering Meeting ID: 847-3255-8676 and Passcode 436119. Please note, you will enter the meeting muted, but if you want to comment during the public comment portions of the agenda, press *9, at the appropriate time indicated by the Chair during the meeting, and your call will be selected from the meeting cue. Before you press *9, turn off other electronic devices and turn down background noise at your location to avoid interference with your call. Please note that speakers must limit their comments to three minutes each and that the total time period for public comments is 30 minutes. Your patience with these changes is appreciated as the City adjusts to new ways of conducting business during the COVID-19 pandemic. ]

AND I WILL START WITH BEING LOCATION.

SO WHILE YOUR HANDS WILL BE YOUR GOD, WE HUMBLY PRAY THAT YOU GRANT WITH THEM TO THE COMMUNITY SERVICE COMMISSION.

AS THEY CONSIDER CITY BUSINESS SET FORTH IN THE MEETING AGENDA.

TONIGHT, WE ASK THAT YOU PROVIDE THE COMMUNITY SERVICE COMMISSION WITH INSIGHT AND UNDERSTANDING OF THE RESPONSIBILITIES AND CHALLENGES CONFRONTING OUR COMMISSION, STAFF, AND CITIZENS SO THAT YOU GATHER WE CAN STRIVE TO SOLVE THESE ISSUES LIKE COMMUNITY SPIRIT AND PARTNERSHIP IN MIND.

PLEASE BLESS THE COMMISSION AS WE MAKE DECISIONS TONIGHT, SO THAT WE ACT PRUDENTLY AND RESPONSIBLY FOR THE GOOD OF THE LAW AS A FAULT IN JESUS NAME, WE PRAY.

THANK YOU.

UM, DENISE, WOULD YOU LIKE TO LEAD US IN THE PLEDGE, PLEASE? PLACE YOUR HANDS OVER YOUR HEART.

I PLEDGE ALLEGIANCE TO THE FLAG.

OKAY.

THANK YOU.

I'M JUST GOING TO TAKE ROLL REAL REALLY QUICKLY BECAME FRACTURED GABBY A COME YET.

SO WE'LL UM, VICE-CHAIR CAMPER, COMMISSIONER, FELIX, AIR CONDITIONER GARCIA HERE.

I APOLOGIZE.

DO WE STILL HAVE ANDREA'S NAME ON HERE? SO I APOLOGIZE FOR NOT REMOVING IT, BUT SHE'S WITH US IN SPIRIT.

HOW'S THAT COMMISSIONER SMITH.

YEAH.

AND COMMISSIONERS THERE.

THANK YOU.

WELL, THE COMMENT, UM, GENERAL PUBLIC COMMENTS SHALL BE RECEIVED AT BEGINNING OF THE GOVERNING BODY MEETING AND LIMITED TO THREE MINUTES PER INDIVIDUAL WITH THE TOTAL TIME LIMIT OF 30 MINUTES, FOR ALL SOMETHING COMMENTS, UNLESS OTHERWISE MODIFIED BY THE CHAIR.

SPEAKING TIME MAY NOT BE VENTED AND OR LOAN TO ANOTHER INDIVIDUAL FOR PURPOSES THAT WE CAN EAT AVAILABLE.

SPEAKING FINE, AND COMMENTS MUST BE KEPT FREE NON-REPETITIVE AND PROFESSIONAL IN NATURE.

THE GENERAL PUBLIC COMMENT PORTION OF THE MEETING ALLOWS THE PUBLIC TO ADDRESS ANY ITEMS. A CITY BUSINESS, NOT APPEARING ON THE SCHEDULED AGENDA PER GOVERNMENT CODE SECTION FIVE, FOUR NINE FIVE, 4.38.

SUCH COMMENTS SHALL NOT BE RESPONDED TO BY THE GOVERNING BODY DURING THE MEETING.

DO WE HAVE ANYBODY THAT WOULD LIKE TO ADDRESS THE COMMISSION? OKAY, HERE WE NOW MOVE ON TO THE CONSENT CALENDAR.

ALL MATTERS ON CONSENT.

CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE INACTIVE BY ONE MOTION AND THE COMMISSIONER CITY STAFF MEMBER, OR MEMBER OF THE AUDIENCE ACTION OR REMOVAL OF AN ITEM RE MOVED ITEMS WILL BE CONSIDERED FOLLOWING THE CONSENT CALENDAR PORTION OF THIS AGENDA.

PUBLIC COMMENT SHALL BE LIMITED TO THREE MINUTES PER INDIVIDUAL, BUT THE TOTAL TIME LIMIT OF 30 MINUTES PER ITEM, THAT HAS BEEN REMOVED OR SEPARATE DISCUSSION, UNLESS OTHERWISE MODIFIED BY THE CHAIR.

SPEAKING TIME MAY NOT BE GRANTED AND OR LOANED TO ANOTHER INDIVIDUAL FOR PURPOSES OF THE EXTENDING AVAILABLE SPEAKING TIME, AND COMMENTS MUST BE READ NON-REPETITIVE AND PROFESSIONAL IN NATURE.

UM, COMMISSIONERS, WOULD ANYBODY LIKE TO REMOVE AN ITEM AND THEN HAVE YOU, UM, SO WE'LL MOVE ON TO THE COMMUNITY SERVICES COMMISSION MEETING MINUTES.

HAVE YOU HAD A CHANCE TO REVIEW THE MINUTES AND THEN CAN I GET A MOTION MICHENER SYRINGE? I'D LIKE TO MAKE A MOTION TO ACCEPT THE MINUTES AS PRESENTED ALL IN FAVOR? AYE, AYE.

ANY OPPOSED HEARING PUBLIC COMMENT SHALL BE UNLIMITED PER INDIVIDUAL AND THERE IS NO TIME.

THERE IS NO LIMIT TO THE

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COMMENTS MUST BE KEPT FREE NON-REPETITIVE AND PROFESSIONAL IN NATURE.

YOU DON'T HAVE ANY, SO WE'LL MOVE ON TO CONSIDERATION ITEMS, REGARD TO CONSIDERATION ITEM, ANY MEMBER OF THE IMF, MAYBE QUEST TO ADDRESS THE COMMISSION ON ANY CONSIDERATION ITEMS PRIOR TO THE COMMISSION TAKING ANY FINAL VOTE ON THE ITEM.

PUBLIC COMMENT SHALL BE LIMITED TO THREE MINUTES PER INDIVIDUAL, BUT THE TOTAL TIME, MINUTE, 30 MINUTES PER ITEM, UNLESS OTHERWISE MODIFIED BY THE CHAIR.

SPEAKING TIME MAY NOT BE GRANTED AND OR LOAN TO ANOTHER INDIVIDUAL FOR PURPOSE.

I'LL BE STANDING THERE DEALT WITH SPEAKING TIME AND COMMENTS FREE NON-REPETITIVE AND, AND THEN WE'LL HEAR FROM CATHERINE ON THE MONTHLY REPORT.

HI, CAN YOU HEAR ME OKAY? I WASN'T SURE IF I WAS ON MUTE.

UM, GOOD EVENING.

SO THE FIRST ATTACHMENT IS OUR PROGRAM INFORMATION SUMMARY.

WE PRETTY MUCH SERVE THE SAME NUMBER OF CHILDREN FROM THE MONTH OF NOVEMBER TO DECEMBER.

WE DID INCREASE IN, UM, IN SOME OF THE CHILD AND FAMILY SERVICES WITH REGARDS TO RECEIVING.

UM, WELL THERE'S NOW SOME CHILDREN WHO HAVE MORE, UM, EXPIRED WELLBEING.

WE CHECKED, SO THERE'S AN INCREASE THERE.

UM, BUT THERE ARE 36 OF THEM WITH 30 DAYS IN LAST, UM, UM, 47 ARE UP TO DATE WITH IMMUNIZATIONS, ALL 43 CHILDREN HAVE THEIR DENTAL HOME.

AND THEN, UM, THERE'S ALSO AN INCREASE OF CHILDREN WITH EXPIRED ORAL HEALTH, WHICH WE'RE DOING FOLLOWUPS.

AND WE'VE HAD AN INCREASE WITH THE NUMBER OF CHILDREN WITH SPECIAL NEEDS FROM 16TH TO 18TH IN THE PREVIOUS MONTH FOR THE FPA, UM, THAT SBA HAS BEEN INTRODUCED TO ALL 46 FAMILIES, 11 HAVE COMPLETED THEIR FAMILY PARTNERSHIP AGREEMENT WITH AN ESTABLISHED GOALS.

WE HAVE COMPLETED 135, UM, HOME VISITS FOR THIS MONTH, A TOTAL OF 945 VISITS THROUGHOUT THE YEAR.

AND, UM, WE'RE STILL STRUGGLING WITH REGARD TO THE SOCIALIZATION.

THERE'S ONLY SIX THAT PARTICIPATED FOR THE MONTH OF DECEMBER.

UM, SO YEAR TO DATE, WE'RE ONLY AT 82, OUR FINANCIAL REPORT COST REPORT, UM, THAT WE REQUESTED FOR DECEMBER IS 36,548 56.

THAT IS, UM, 43% OF THE BUDGET.

SO THAT MID YEAR WE'RE NOT AT 50% AS PLANNED IN TERMS OF OUR EXPENDITURES.

AND THEN THE TOTAL IN KIND FOR, UM, AS OF DECEMBER IS 56,007, 15, AS YOU CAN SEE, THAT WAS A BIG JUMP FROM LAST MONTH WHERE WE ONLY HAD LIKE $3,000.

WE FINALLY WAS ABLE TO GET ALL THE IN KIND REPORTS IN.

SO WE'RE ALMOST, UM, WE'RE ALMOST HALF OF WHERE WE ARE, WHERE THE REQUIREMENT FOR IN KIND.

AND YOU'LL ALSO SEE THE CREDIT CARD REPORTS AS OF THE MONTH OF DECEMBER, OUR REIMBURSEMENT FOR OUR FOOD PROGRAM IN DECEMBER WITH 8,794.

AND YOU'LL ALSO WILL RECEIVE, YOU ALSO HAVE THE, UM, BREAKDOWN IN ATTACHMENT SIZE ATTACHMENT SIX IS, UM, INFORMATION WITH REGARDS TO THE NEW PERFORMANCE STANDARDS WHILE IT'S NOT NEW ANYMORE.

IT WAS IN 2016 THAT THEY CHANGED THE LAYOUT OF THE PERFORMANCE STANDARDS, WHERE THEY'VE GROUPED ALL THE INTO WHAT, UM, ONE AREA.

SO THE PERFORMANCE CENTERS IS BASICALLY OUR BIBLE THAT WE NEED TO FOLLOW FOR OUR EARLY HEADSTART PROGRAM.

THE PERFORMANCE CENTERS PRETTY MUCH HAS ALMOST 1,800 REGULATIONS.

AND THAT'S WHAT WE ARE FOLLOWING TO ENSURE THAT WE ARE IN COMPLIANCE WITH THE PROGRAM.

AND THIS TIME THEY DIVIDED THE, UM, THIS DIFFERENTLY WHERE PART ONE, WHICH IS 1301 IS PROGRAM GOVERNANCE, WHICH FEEDS, UM, TALKS ABOUT EVERYTHING, ABOUT, UM, THE REQUIREMENTS FOR THE BOARD, AS WELL AS OUR, UM, PRE, UM, RPC, OUR PARENTS.

OUR BIG ONE IS 1302, WHICH IS THE PROGRAM OPERATION.

THIS IS WHERE ALL OF THE SERVICES COME IN.

THIS IS WHERE HEALTH, UM, NUTRITION, EDUCATION, FAMILY PARTNERSHIPS, ENROLLMENT, AND ELIGIBILITY.

ALL OF THAT SECTION FALLS UNDER 13, UM, 1302, 1303 IS ALL THE RE REGULATIONS WHEN

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SO, UM, WE PRETTY MUCH FOLLOW THE, UM, UNIFORM GUIDANCE PROCEDURES FOR ALL NONPROFIT ORGANIZATIONS, 1304 IS THE FEDERAL ADMINISTRATIVE PROCEDURES.

SO THIS IS WHERE THEY DISCUSS, UM, MONITORING, UM, UH, RIGHT OF THE, UH, SECRETARY OF THEY NEEDED TO MAKE CHANGES TO THE REGULATIONS AND IN 1305, IS THAT ALL THE DEFINITION OF TERMS FOR THE PROGRAM? SO THAT'S AN OVERVIEW.

I JUST WANTED TO GIVE YOU AN OVERVIEW OF WHAT, YOU KNOW, THE WHOLE HEAD START PROGRAM IS ABOUT, UM, AS WE'RE PRESENTING ALL OF THE INFORMATION SO THAT YOU HAVE AN IDEA WHY WE'RE PRESENTING THOSE INFORMATION.

THE NEXT ATTACHMENT IS THE MINUTES FROM OUR PC, UM, D UM, WHICH IS I'M SHARING WITH YOU.

AND THE NEXT ONE IS THE 2021, 2022, UM, UM, POVERTY GUIDELINES, WHICH IS WHAT WE ARE GOING TO BE USING AS THE INCOME TO BE ABLE TO DETERMINE IF FAMILIES ARE ELIGIBLE FOR THE PROGRAM.

AND AS YOU CAN SEE THOSE, UM, IT IS PRETTY LOW, BUT BECAUSE IT IS FOR THE WHOLE US, UM, THESE AMOUNTS, UM, YOU KNOW, THERE'S, THESE ARE THE AMOUNTS IN TERMS OF THE INCOME WE NEED TO FOLLOW FOR THE FAMILY.

SO IF YOU LOOK AT THIS, A FAMILY OF ONE TO QUALIFY FOR THE HEADS-UP PROGRAM NEEDS TO MAKE 12,880 A YEAR.

AND THEN FOR A FAMILY IS TWO IT'S, 17,004, 20, AND SO ON.

SO IT'S NOT PRETTY HIGH.

AND THAT'S HOW WE, UM, HAVE THE FAMILIES, UM, QUALIFY FOR THE PROGRAM BASED ON THEIR INCOME.

THE LAST REPORT THAT I HAVE IS OUR DRDP SUMMARY FOR THE FIRST ASSESSMENT PERIOD.

I DO HAVE TO GIVE A DISCLAIMER THAT A LOT OF THIS IS BASED ON QUESTIONS THAT WE ASK PARENTS.

AND SO THERE MIGHT BE SOME SKEWED DATA HERE AS IF YOU LOOK AT THE, UM, DATA, IT IS SHOWING THAT ALMOST ALL OF OUR CHILDREN ARE AT, AT, UH, UH, ALMOST AT OR ABOVE THE, UM, THE EXPECTATIONS FOR THEIR AGE.

AND IN PARTICULAR, IF YOU LOOK AT THE REPORT WITH REGARDS TO OUR TWO YEAR OLD CHILDREN WHO WILL BE TRANSITIONING TO PRESCHOOL, IT'S PRETTY MUCH SAYING THAT ALL A HUNDRED PERCENT OF THEM ARE READY TO GO TO PRESCHOOL, WHICH, UM, I, YOU KNOW, LOOKING AT THIS DATA, I'M NOT VERY CONFIDENT THAT THIS IS A HUNDRED PERCENT TRUE AS WE KNOW THAT SOME OF OUR CHILDREN, SO HAVE SOME PHYSICAL DEVELOPMENT THAT THEY NEED TO WORK ON, AS WELL AS, UM, SOCIAL, EMOTIONAL AND, UM, SELF-HELP SKILLS.

BUT WE ARE GOING TO CONTINUE WORKING WITH THE FAMILIES.

UM, OUR, OUR EDUCATORS ARE GOING TO CONTINUE, UM, PROVIDING THE SERVICES THROUGH ZOOM OR PHONE CALLS AND, UM, HOPEFULLY REAL SOON WE'LL BE ABLE TO SEE THEM IN PERSON.

ANY QUESTIONS CAN YOU UM, CAN, CAN I, CAN ANYBODY HEAR ME? YEP.

YEAH, YEAH.

CAN YOU HEAR ME? YEAH, I CAN HEAR YOU.

OKAY, CATHERINE, I WAS JUST WONDERING, JUST, UH, RANDOMLY ACTUALLY IS I I'M HEARING THAT LIKE PEOPLE, UH, LIKE CHILDCARE SERVICES ARE HAVING, UM, THEY'RE TRYING TO CREATE A DIALOGUE WHERE, UM, HOW COULD I SAY THIS, HOW THEY'RE GOING TO COME OUT WITH COVID WITH THE KIDS AND THE SOCIAL ISSUES THAT THEY'RE HAVING.

ARE THEY ADDRESSING THAT AT ALL? YEAH, THEY ARE.

I'M BELIEVE THEIR OFFICES HAD STARTED, HAS COME OUT WITH A SERIES OF, UM, SOCIAL, EMOTIONAL DEVELOPMENT DURING COVID TIME.

AND ACTUALLY WE HAVE A MENTAL HEALTH CONSULTANT WHO IS COMING INTO OUR PROGRAM, UM, SPENDING MORE HOURS WITH THE FAMILIES ADDRESSING THAT BECAUSE, UM, THERE HAS BEEN THAT STUDY AND REPORTS SHOWING THAT THERE IS AN INCREASE IN, UM, CHILD ABUSE EVERY, SINCE COVID HIT.

AND SO WE ARE PUSHING TOWARDS, UM, LOOKING AT THE SOCIAL, EMOTIONAL DEVELOPMENT OF CHILDREN, NOT ONLY IN OUR EARLY HEADSTART PROGRAM, WE'RE ALSO DOING THAT IN OUR PRESCHOOL PROGRAMS, AS WELL AS OUR SCHOOL AGE PROGRAM.

SO WE'RE TRYING TO, WE'RE TRYING TO ADDRESS THAT.

UM, THE STATE HAS ALSO GIVEN US SOME, UM, UM, THIS IS INFORMATION

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SO I THINK IT'S REALLY STARTING TO TAKE A TOLL ON EVERYBODY.

THANK YOU, CATHERINE.

IT'S CARRIE SYRINGE IS, UM, ARE THE FAMILIES THE ONES THAT ARE SEEKING THE HELP OR IS IT IN THE GENERAL QUESTIONS THAT YOU'RE, WHEN YOU DO THE MONTHLY FOLLOWUPS OR HOW, HOW ARE YOU GETTING THE INFORMATION ON THE FAMILIES THAT REALLY NEED THE HELP, ESPECIALLY DURING THIS LAST YEAR OF THE PEN? UM, YES.

UM, ACTUALLY BOTH, UM, WE WE'VE, UM, A LOT OF OUR TEACHERS HAVE ESTABLISHED GOOD RELATIONSHIPS WITH THE FAMILY.

SO, UM, THE TEACHERS, UM, THE PARENTS USUALLY TALK TO THE TEACHERS WITH REGARDS TO, UM, OUR, OUR EARLY HEAD START PROGRAM.

WE ALSO HAVE FAMILY SERVICE ADVOCATE.

SO DURING THE PROCESS WITH REGARDS TO THE FAMILY PARTNERSHIP AGREEMENT, THERE ARE QUESTIONS ABOUT THEIR MENTAL HEALTH.

SO BASED ON THE QUESTIONNAIRE THAT WE HAVE, WE'RE ACTUALLY ABLE TO CONNECT THEM AND PRETTY MUCH DETERMINE IF THERE'S A NEED BASED ON THEIR RESPONSES.

SO WE'RE REVIEWING ALL OF THEIR RESPONSES.

AND, UM, ALSO EVEN IF FAMILIES DON'T ASK FOR IT, WE DO SEND OUT A LOT OF INFORMATION OF SUPPORT.

UM, WE HAVE HELPED ME GROW ORANGE COUNTY.

FIRST FIVE ORANGE COUNTY, EVEN ORANGE COUNTY DEPARTMENT OF ED HAS SENT OUT FLYERS AND INFORMATION.

SO WE ARE SHARING THOSE WITH THE FAMILIES WHEN THEY PICK UP THE CHILDREN.

WE ALSO HAVE WHAT WE CALL A CLASS DOJO FOR EACH OF OUR CLASSROOMS. SO WE'RE POSTING THAT THERE TOO.

SO FAMILIES ARE ABLE TO SEE IT IN DIFFERENT PLACES.

UM, SO WE'RE PRETTY MUCH PROMOTING ALL, ALL OF THE THINGS THAT WE CAN DO TO SUPPORT THEM DURING THIS TIME, NOT ONLY SOCIAL EMOTIONAL, BUT EVERY TIME THERE'S SOMETHING NEW THAT COMES OUT EVEN AT WHEN IT'S RENT ASSISTANCE OR, UM, FOOD GIVING, UM, ACTIVITIES.

AND WE, WE MAKE SURE TO SEND THOSE OUT TO ALL OF THE FAMILIES.

SO WE'VE BEEN IN CONNECTION, UM, CONNECTING WITH THEM THIS WHOLE TIME.

I HOPE I ANSWERED YOUR QUESTION, CARRIE, YOU DID THANK YOU THAT THAT'S, THAT'S, YOU KNOW, IT'S REALLY SAD, BUT YOU KNOW, IT'S, THIS, THIS WHOLE PAST YEAR HAS PLACED A LOT OF, UM, WORRIES.

AND, YOU KNOW, THESE FAMILIES ARE GOING THROUGH A HARD ENOUGH TIME WITHOUT THE PANDEMIC AND THEN CALL, YOU KNOW, COUPLE THAT, WITH EVERYTHING THAT, YOU KNOW, JOB LOSS AND PARENTS ARE HOME AND FRUSTRATION WITH, YOU KNOW, LEARNING ON ONLINE AND, YOU KNOW, I I'M SURE THAT THERE IS SO MUCH GOING ON WITH THESE FAMILIES EVEN MORE SO NOW.

SO IT'S, IT'S NICE THAT YOU GUYS KEEP A FINGER ON THE PULSE AND FIND OUT WHO REALLY NEEDS ADDITIONAL HELP.

SO THANK YOU FOR, YES, WE DO THAT.

AND WE TRY TO TAKE CARE OF OUR TEACHERS TOO, SO THAT THEY CAN TAKE CARE OF.

YEAH.

OKAY.

AND WE DO HAVE A COUPLE OF ACTION ITEMS. YOU NEED A MOTION FOR THE MENTOREE REPORT AND THEN THE 2021 OUTCOME ASSESSMENT.

THIS IS COMMISSIONER CANKER.

I WOULD LIKE TO MAKE A MOTION FOR THE PH P MONTHLY REPORT FOR JANUARY 13TH.

I SECOND IT KATHY FELIX.

SURE.

KATHY FEELINGS ALL IN FAVOR.

AYE.

AYE, AYE, AYE.

ANY OPPOSED TO THE SECOND BEAT? 2020 21 CHILD ASSESSMENT COMMISSIONER.

YEAH.

I MAKE MOTION TO APPROVE THE 20, 20, 20, 21 AND THE CHILD OUTCOME CHILD ASSESSMENT.

OKAY.

AND I'LL SECOND COMMISSIONER.

OKAY.

ALL IN FAVOR.

AYE.

ANY OPPOSED? THANK YOU.

THANK YOU.

THANK YOU, CATHERINE.

VERY THOROUGH.

THANK YOU.

HAPPY VOLUNTARY.

THANKS KEVIN.

SO ITEM NUMBER TWO.

IS THE B DBG, WOULD YOU

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CAN YOU HEAR ME? YEP.

OKAY.

EVERYBODY CAN HEAR ME.

SO, UM, GOOD EVENING MEMBERS OF THE COMMISSION TONIGHT, I WILL BE GOING OVER THE REPORT FOR CDBG FUNDING FOR FISCAL YEAR 2021.

THE CITY RECEIVED 12 PROGRAM REQUESTS FROM SIX AGENCIES SLASH DEPARTMENTS FOR USE OF CDBG FUNDS TOTALING $1,140,932 FOR FISCAL YEAR 2122.

THE CDBG PROPOSALS INCLUDED ACTIVITIES AND PROGRAMS SUCH AS THEIR HOUSING SERVICES, WHICH IS MANDATORY FOR JURISDICTIONS THAT CDBG FUNDS PUBLIC FACILITIES, STREET AND ALLEY IMPROVEMENTS, PUBLIC SERVICES, SUCH AS GRAFFITI, HOMELESS SERVICES AND AN EMPLOYMENT PROGRAM.

HUD REGULATIONS MANDATE EXPENDITURE LIMITS FOR TWO CATEGORIES ADMINISTRATION, WHICH IS THE, UH, 20% CAP AND PUBLIC SERVICES.

THE 15%, UM, THE CDBG PROGRAM, YOUR, UM, FISCAL YEAR 21, 22 EXPENDITURE FOR ADMIN AND PUBLIC SERVICES ARE 136,000 AND 102,000 RESPECTIVELY STAFF IS RECOMMENDING THE FUNDING OF NINE PROJECTS.

TOTALLY, WHICH INCLUDES THE PLANNING AND ADMINISTRATION 20% CAP, WHICH COVERS COSTS OF STAFF NOTICES, CONSULTANT THAT WE USE FOR POLICY PLANNING, MANAGEMENT, ENVIRONMENTAL PROCESS, AND TO ASSIST WITH THE SUBMISSION OF REPORTS INTO HUD REPORTING SYSTEM, UM, SYSTEM, WHICH TOTALS, UH, $680,000 APPROXIMATELY OF COURSE, BECAUSE HUD CAN ALSO, UM, CHANGE THAT NUMBER, UM, BY EITHER A LITTLE BIT GOING UP OR DOWN.

UM, BUT DUE TO LIMITED FUNDING, NOT ALL REQUESTS CAN BE ACCOMMODATED.

UM, WHEN THE COMMISSION MET ON JANUARY 13TH, THE COMMISSION WANTED THE REPORT FORMAT TO REFLECT FUNDING FROM FISCAL YEAR 2021.

SO I ADDED THE INFORMATION AS PART OF THE REPORTS, SO I CAN TRY TO BETTER EXPLAIN THIS CDBG, APPROXIMATE, TOTAL COST OF THE PROJECT.

SO THE ONES THAT ARE A LITTLE BIT MORE, UM, CONFUSING CAN BE THE MULTI-YEAR, UH, PROJECTS, WHICH USUALLY FALL UNDER THE PUBLIC FACILITY, UM, ACTIVITIES.

SO THE FIRST ONE FOR EXAMPLE, IS A COMMUNITY CENTER PRO PARKING LOT PROJECT, WHICH IS A MULTI-YEAR, UM, IN 2021, THAT AMOUNT, UM, THAT IT WAS APPROVED WAS 396,623.

UM, FOR THIS FISCAL YEAR OR FOUR 2122 FISCAL YEAR, UH, THE AMOUNT REQUESTED AND RECOMMENDED IS 196,623.

SO THE, I TRIED TO MAKE THIS CLEAR.

SO THE CITY CDB TOTAL COSTS WHEN THIS IS DONE IS GOING TO BE A TOTAL OF 396, SIX 23.

I KNOW THE WAY IT WAS IN THE PREVIOUS EXCEL, IT SEEMED LIKE IT WAS GOING TO BE THREE 96 PLUS ONE 96 PLUS ANOTHER ONE 96.

SO IT SEEMS LIKE IT'S GOING TO BE A REALLY HUGE AMOUNT.

UM, DOES THIS BETTER EXPLAIN, DOES ANYBODY HAVE ANY QUESTIONS? THIS ISN'T, THIS IS COMMISSIONER SCHMIDT.

I HAVE A QUESTION.

I JUST, UM, SO THAT'S RENDERED 96,000 WASN'T USED LAST YEAR, CORRECT? CORRECT.

SO HOW, EXPLAIN TO ME WHY THAT'S NOT A CARRY.

WHY DO WE HAVE TO ASK FOR THE MONEY AGAIN? UH, BECAUSE WHEN A PROJECT IS OPEN IN THE IDI S WHICH IS A REPORTING SYSTEM, YOU OPEN A PROJECT, YOU HAVE A CO LIKE A COUPLE OF YEARS TO FINISH THAT PROJECT.

SO IF YOU CLOSE THAT PROJECT OUT, THAT PROJECT IS DONE AND WE'D HAVE TO GO THROUGH THIS WHOLE PROCESS OVER AGAIN.

SO SINCE THAT PROJECT WASN'T, WE DIDN'T START IT.

WE ENDED UP PUTTING THE FUNDS.

THEY'RE NOT CONSIDERED CARRY OVER BECAUSE THIS PROJECT WILL BE COMPLETED IN A COUPLE OF FISCAL YEARS.

SO FOR EXAMPLE, UH, THE DESIGN AND THE CONSTRUCTION THAT IS MEANT TO BE FOR THIS PROJECT WAS PROVIDED IN 2020, BUT WE ENDED UP, IT WILL BE USED FOR A BEAT MEN, LEAD BASED PAINT OF BEST DOES DEMOLITION.

AND FOR 2122, WE WILL ALLOW FOR THE PROJECT TO START AND HOPEFULLY COMPLETE CONSTRUCTION.

SO SOMETIMES THESE PROJECTS DON'T NECESSARILY FINISH WITHIN THAT FISCAL YEAR.

SO IT CAN'T BE CONSIDERED CARRY OVER BECAUSE THEN IT'D GO INTO THIS GENERAL POT AGAIN, THAT WE CAN, THEN THAT PROJECT WOULD HAVE TO BE CLOSED IN THE ID, THE REPORTING SYSTEM FOR HUD.

SO BECAUSE, BECAUSE THIS PROJECT IS MEANT

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SO AT TIMES IF WE DON'T FINISH FOR WHATEVER REASON, A PROJECT AND IT CARRIES OVER AT TIMES, WE DO SUBSTANTIAL AMENDMENTS BECAUSE WHEN, WHENEVER WE CHANGED THE FUNDS FROM ONE PROJECT TO THE OTHER WEEKEND, JUST PICK AND CHOOSE HOW WE'RE GOING TO DO IT, IT HAS TO GO THROUGH A SUBSTANTIAL AMENDMENT PROCESS.

SO, UM, WE MAY HAVE TO SWAP FUNDS, BUT WE DON'T JUST CHOOSE TO DO THAT.

WE HAVE TO GO THROUGH THE WHOLE PROCESS TO MAKE SURE THAT WE HAVE FUNDS AT THE END OF THE PROJECT.

SO IT GETS VERY CONFUSING.

UM, AND I GET IT CAUSE SOMETIMES IT'S VERY CONFUSING.

UM, FOR ME, I HAVE TO GO BACK PREVIOUS YEARS TO MAKE SURE I KEEP TRACK OF IT, BUT WE ALSO HAVE THE, UM, HUD REPORTING SYSTEM THAT WE HAVE TO ALSO REPORT AND SAY WHAT WE'VE DONE BECAUSE THAT MONEY IS STILL HELD IN THAT, UM, PROJECT IN THAT AMOUNT.

UM, DOES THAT MAKE SENSE? NO, IT DOES.

IT DOES.

THAT HELPS A LOT.

NOW, DO WE, IS THERE A DANGER OF IT NOT GETTING APPROVED? AND THEN WE HAVE A PARTIAL PROJECT THAT STARTED, WELL, WHAT HAPPENS IS IF WE DON'T FINISH IT, THEN WE DO, OR MAYBE LET'S SAY THAT WE DON'T END UP USING ALL THE FUNDS OR WE NEED MORE FUNDS WE HAVE TO THEN, BECAUSE THE PROJECT DOESN'T WANT TO BE, UM, WE WANT TO LEAVE THE PROJECT LIKE THAT.

WHEN YOU HAVE PLANNED FOR THE LAST FEW YEARS, THEN YOU HAVE TO SEE IF THERE'S OTHER FUNDS THAT CAN BE USED.

OR IF THAT PROJECT THAT WE GOT APPROVED IS MOVING SLOWER, WE'LL SAY, HEY, CAN WE MOVE THOSE FUNDS FROM THAT PROJECT? AND THEN THE NEXT FISCAL YEAR, WHEN YOU'RE READY TO MOVE FURTHER, WE CAN DO ANOTHER SUBSTANTIAL AMENDMENT AND WE'LL GIVE YOU THOSE FUNDS.

SO, UM, AND THE REASON THAT WE HAVE TO KEEP ON MOVING THESE FUNDS IS THAT WE ALSO GET IN TROUBLE BY HUD.

WE HAVE MORE THAN A CERTAIN AMOUNT IN OUR BANK.

UM, THEY'LL COME AND TAKE THAT AWAY FROM US.

SO WE HAVE TO CONSTANTLY MAKE SURE THAT WE KEEP THE MONEY FLOWING OR COMMITTING IT, BUT IT'S NOT CONSIDERED CARRY OVER.

AND THAT'S A PROJECT LET'S SAY THAT THIS PROJECT ENDED UP BEING A HUNDRED THOUSAND LESS AND WE CLOSED IT.

WE FINISH IT, THEN THAT THOSE FUNDS COULD BE CONSIDERED CARRY OVER FUNDS.

CAUSE WE WERE COMPLETED, IT'S CLOSED IN THE IDI OR THE HUD, UM, REPORTING SYSTEM, WHICH IS CALLED .

BUT IN THAT REPORTING SYSTEM, THEN IT'S CLOSED IN THOSE FUNDS ARE FLOATING.

IT'S KIND OF LIKE WHEN YOU DO A PERSONAL CHECKING ACCOUNT, I MIGHT GIVE A CHECK TO MY TILE, BUT MAYBE, MAYBE THEY DIDN'T USE ALL THE FUNDING, ALL THE MONEY, BUT JUST BECAUSE IT'S FUNDED AND IT'S STILL THERE, SHE HASN'T CASHED THE CHECK.

I CAN'T TAKE THAT MONEY AWAY BECAUSE THEN WHEN SHE GOES IN CASH AND MONEY'S NOT THERE ANYMORE, SO IT KIND OF WORKS.

IT'S KIND OF LIKE OUR CHECKING ACCOUNT AS WELL.

AND THAT'S THE BEST WAY TO DESCRIBE IT.

BUT ANYTIME WE MAKE ANY MOVEMENTS, WE DO HAVE TO DO SUBSTANTIAL AMENDMENTS.

AND WE'VE BEEN DOING QUITE A BIT IN THE LAST YEAR, FEW YEARS.

UM, IF HUD, IT SEEMS THAT WE'RE NOT SPENDING THE MONEY LIKE WE'RE SUPPOSED TO, THEY COME IN AND THEY COULD TAKE THAT MONEY OR NOT GIVE US MONEY FOR NEXT YEAR.

AND THEN WE'RE STUCK BECAUSE WE APPROVED THESE PROJECTS AND NOW WE DON'T HAVE ANY MONEY.

SO, UM, IT'S KIND OF HOW IT WORKS.

SO IT'S A LITTLE CONFUSING.

UM, BUT I, I HOPE I KIND OF EXPLAINED IT AND BETTER TERMS AND NOT CONFUSED.

OKAY.

NOW THAT WAS HELPFUL.

THANK YOU.

OKAY, YOU'RE WELCOME.

UM, SO IF WE GO ONTO THE RESERVOIR PARK IMPROVEMENT PROJECT, AGAIN, THAT'S A, MULTI-YEAR ONE.

UM, IF YOU RECALL, IN 2021, UM, THE COMMISSION RECOMMENDED 15,125.

THIS YEAR REQUESTED 33.

AND THE, WHAT WE SEE THAT PROJECT COSTING IS (280) 280-4000 125.

UM, WE DON'T KNOW WHERE THE REST OF THE MONEY'S GOING TO COME FROM.

IF THERE'S OTHER FUNDING, IF IN 22, 23, WE NEED MORE FUNDS ON CDBG FUNDS.

AND, UM, THAT'S WHEN WE'LL PLAN FOR THAT.

SO THAT'S THE TOTAL APPROXIMATE COSTS AND YEAH, THAT'S HOW WE'RE SLOWLY BUILDING UP THE, UM, THE MONEY.

BUT IN OUR CHECKING ACCOUNT WITH HUD, THEY'RE SEEING THAT WE'RE USING IT NOW, WE'LL USE IT FOR, UM, MAYBE FOR DESIGN OR FOR DEMOLITION AND WE SLOWLY MOVE IT FORWARD SO THAT WE HAVE A PROJECT AT THE END.

AND SO, UM, THIS GOES PORTOLA PARK, CAUSE WE ALREADY KNOW IT'S KIND OF MORE OF A WISHLIST.

WE PUT IT ON THERE AND KELLY PUT ON THERE, SO THAT DOWN THE ROAD, WE DON'T FORGET ABOUT IT.

AND THEN IF THERE'S FUNDS OR LET'S SAY THAT THEY SAY, FORGET IT, WE'RE NOT GOING TO FINISH THIS PROJECT.

SOMEBODY ELSE OR THERE'S GRANT COMES FROM SOMEWHERE ELSE AND WE PROBABLY COULD USE THAT MONEY AND PUT IT OVER.

SO SHE DID THAT SO THAT IT KIND OF, SHE PLANTED THE SEED, OKAY, THIS IS WHAT THEY WANT TO DO.

UM, AND THEN WE HAVE THE ALLEY IMPROVEMENT PROGRAM, WHICH AGAIN IS ANOTHER MULTI-YEAR.

SO IN 2021, THERE WAS 204,448 THAT WAS APPROVED.

UM, THIS

[00:30:01]

UM, TOTAL COSTS FOR THE, UH, PROJECT FOR THE ELLIE IS 200, 4,825.

IF WE'RE ON TRACK, WE COULD BE DONE WITH THAT PROJECT THIS YEAR FOR THOSE CERTAIN, UM, CENSUS TRACK OR BLOOD GROUPS.

AND THEN THE ALDRIDGE IMPROVEMENT PROJECT, THAT'S GOING TO BE A MULTI-YEAR.

UM, AND WE'LL BE DOING A SUBSTANTIAL AMENDMENT FOR THAT AMOUNT.

AND AGAIN, THAT'S A FUNDING THAT WE'RE THROUGH THE SUBSTANTIAL AMENDMENT, WE'LL BE EXPLAINING AND GOING TO COUNCIL AND PUTTING THAT AMOUNT AND THEN REQUESTED 62,000.

THE TOTAL APPROXIMATE COST WOULD BE 716.

UM, BUT AGAIN, WE DON'T KNOW WHAT FUNDING SOURCE YET WILL IT COME FROM, BUT WE HAVE TO PLAN.

THIS IS HOW WE PLAN BY DOING IT IN MULTI-YEAR.

UM, AND SO THE REST OF THE PUBLIC SERVICES ARE A LITTLE BIT EASIER TO EXPLAIN.

SO OF COURSE THERE'S A GRAFFITI, THE EMPLOYMENT, UM, THE HARTFORD COMMUNITY EMPLOYMENT PROGRAM.

UM, WE'RE HOPING TO FUND THE, UM, PRO UM, SOCIAL SERVICES, OUTREACH AND PROGRAM COORDINATION.

WE MET WITH, UM, THE CONSULTANT ON KELLY AND KIM AND BRANDON.

WE DISCUSSED THE POSSIBILITY OF USING OTHER FUNDS TO SEE IF THAT'LL WORK.

UM, AND THEN WE HAVE, OF COURSE THE FAIR HOUSING, UM, WHICH IS MANDATORY AND THAT'S IN THE AMOUNT OF 9,524 FAIR HOUSING COUNCIL, WE'LL SEE WITH THE NEW REQUEST, BUT WE DON'T, AS WE DISCUSSED, WE DON'T HAVE EXPERIENCE DEALING WITH THEM.

AND THEN THE FINALLY MERCY HEALTH, THEY REQUESTED 10,000 AND RECOMMENDING 10,000.

SO, UM, DOES ANYBODY HAVE ANY QUESTIONS THAT I CAN HELP ANSWER? HI, THIS IT'S, IT IS NICE TO BE ABLE, I'M SORRY.

THIS IS COMMISSIONER SURGE TO SEE THE PREVIOUS YEAR, BECAUSE SOMETIMES YOU FORGET, WELL, HOW MUCH DID DID THAT GET APPROVED FOR? SO IT IS BETTER TO SEE IT ON THE SPREADSHEET THIS WAY TO KIND OF FIGURE OUT WHERE, WHERE WE'RE AT AND HOW MUCH IS GOING TO BE USED FOR THIS PARTICULAR, UH, YOUR END.

SO THIS IS GOOD.

THANK YOU.

THEY'RE DOING THAT.

OKAY.

YOU'RE WELCOME.

HI, THIS IS COMMISSIONER GARCIA.

I HAD A QUESTION.

OKAY.

UM, SO WHERE IT SAYS, I AGREE THAT THE KNOWING HOW MUCH WAS REQUESTED LAST YEAR IS VERY HELPFUL, DOES MEAN, IS THAT HOW MUCH MONEY WAS ACTUALLY SPENT LAST YEAR? NO, NOT NECESSARILY SPENT.

IT WAS JUST WHAT WAS APPROVED WHEN WE WENT TO THE COMMISSION, LIKE DURING THIS NEXT YEAR, YOU'LL SEE THESE NUMBERS FOR THE FALL, THE UPCOMING YEAR, BUT IT'S NOT THAT IT WAS SPENT, BUT IT'S IN OUR CHECKING ACCOUNT PER SE THERE, UM, FOR THAT, UH, PROJECT.

OKAY.

AND I SPOKE AND WE'D HAVE TO REPORT TO HUD EVERY SO OFTEN.

WE DON'T JUST LEAVE IT THERE TO SAY, OKAY, WE'RE DOING THE DESIGN, WE'RE DOING THIS AND THAT.

AND THEY'RE LIKE, AND THEY WATCH IT.

THEY WANT TO SEE WHAT'S GOING ON WITH THAT.

SO, UM, THEY'RE CONSTANTLY, CONSTANTLY CHECKING AND MAKING SURE THAT WE'RE ON TOP OF IT.

IT'S NOT, WE CAN'T JUST RESERVE THE MONEY BECAUSE THAT'S WHY THEY'RE THEY HAVE THAT TIMELINESS, UM, UM, ISSUE OR NOT ISSUE THE TIMELINESS, UM, REQUIREMENT, WHICH THEY LOOK AT EVERY APRIL.

I HAD ANOTHER QUESTION LOOKING AT THE COMMUNITY CENTER PARKING LOT AND THE ALDRICH IMPROVEMENT PROJECT.

THE COMMENTS ON HERE, STATE THAT BOTH ARE EXPECTING TO BE COMPLETED IN 2022, 2023.

AND THAT STILL LOOKING AT HOW MUCH IS GOING TO BE LEFT TO COMPLETE THOSE PROJECTS.

THAT'S GOING TO BE A PRETTY SIZABLE AMOUNT OF CDBG FUNDS IN THAT YEAR.

IS THERE ANY CONCERN AROUND KIND OF MOVING THAT OUT OR HAVING COMMITTING THAT MUCH MONEY TO THOSE PROJECTS? UM, NO, BECAUSE THOSE ARE THE PUBLIC FACILITY ONES ARE, UM, LIKE THE INFRASTRUCTURE, THOSE TYPES, THOSE ARE THE ONES THAT ACTUALLY HELP THE CITY BECAUSE THEY'RE HUGE AMOUNTS AND WE NEED TO SPEND IT WITHIN SO MUCH TIME.

OTHERWISE HUD COMES AND TAKES THAT MONEY FROM US.

SO SOMETIMES WHEN THERE'S A LOT OF MONEY, IT'S EASIER, UM, FOR US TO USE IT ON THESE WHERE WE CAN USE THEM OR IT'S APPLICABLE SO THAT WE COULD KIND OF TRY TO LOWER THAT AMOUNT SO THAT WHEN THESE NEW PROJECTS COME UP AND THEY TAKE MULTI-YEARS, UM, WE WON'T GET DEEMED FOR THAT BECAUSE WE'RE USING IT FOR THESE OTHER PROJECTS THAT CAN MOVE FORWARD.

UM, IT'S, IT'S, IT'S, IT FALLS ON US FOR EXAMPLE, TO MAKE SURE THAT THESE PROJECTS MOVE FORWARD.

UM, AND IF THEY DON'T, THEN WE NEED TO REPORT TO HUD WHY THEY AREN'T GOING TO KNOW WHY OR

[00:35:01]

AND, UM, I BELIEVE THERE'S, UH, YOU HAVE THREE YEARS TO BE ABLE TO EXPEND THE MONEY AND IF NOT, YOU'VE GOT TO RETURN IT.

SO WE'RE LIKE AGAINST THIS TIME TIMELINE, NOT TO, NOT TO HAVE SO MUCH MONEY IN OUR CHECKING ACCOUNT BECAUSE WE CAN GET IN TROUBLE FOR THAT AND ALSO TRYING TO MAKE THINGS MOVE FORWARD.

SO SOMETIMES WHEN, UM, PUBLIC WORKS GOES OUT AND DOES A, UH, PROJECT, AND LET'S SAY THEY DO THE BID.

SOMETIMES WHAT HAPPENS IS THE COMPANIES WILL SUBMIT, I JUST EXPERIENCED THIS A COUPLE OF MONTHS, A COUPLE OF WEEKS AGO, THE CONTRACTOR SUBMITS THEIR FORMS, BUT THEY DON'T FOLLOW DIRECTIONS.

SO THEY DON'T SUBMIT THEIR REQUIRED DOCUMENTS THAT WE NEED TO HAVE IN THE FILE.

SO UNFORTUNATELY, PUBLIC WORK, UNFORTUNATELY PUBLIC WORKS HAS TO GO BACK AND HAVE THEM REBID THE PROJECT BECAUSE WE NEED THEM TO BE, THEY NEED TO BE REGISTERED UNDER THE DUN SYSTEM.

THEY NEED TO BE VERIFIED THAT THEY WERE HAVE WORKERS COMP.

SO IT'S A WHOLE OTHER GAMUT THAT WE'RE NOT AWARE OF, BUT IT ALL TAKES TIME.

UM, SOMETIMES WHEN IT'S RAINING, THEN IT'S THOSE UP THE, UH, PROJECTS AND, UH, HUD UNDERSTANDS THAT.

SO, UM, SO IT'S HARD, IT'S EASIER.

IT'S HARD, BUT IT'S EASIER TO SPEND THE MONEY IN SOME OF THESE SMALLER ONES.

LIKE THE ONES THAT WE ONLY COULD GIVE TO LIKE MERCY HOUSE 10,000 WOULD BE GREAT.

WE COULD GIVE A LOT OF MONEY TO MERCY HOUSE TO BUILD A HOMELESS SHELTER, BUT WE'RE, WE'RE MANDATED NOT TO EXCEED THAT 15%.

SO IT PUTS US IN A, IN A DIFFERENT SPOT WE'RE CAP FOR THE ADMIN WE'RE CAP FOR THE PUBLIC FACILITY.

I'M NOT THE F THE PUBLIC SERVICES.

AND THE ONLY ONE THAT WE'RE NOT GONE IS LIKE THE PUBLIC FACILITIES.

SO FOR EXAMPLE, LIKE OUR HEARTS, OUR HOUSING PROGRAMS, WE HAVE SO MANY.

SO WHO DO YOU GO AND ASK FOR MORE MONEY THIS YEAR? BECAUSE WE NEED TO GO THROUGH THAT MONEY THAT WE HAVE SET ASIDE.

BUT OF COURSE, WITH COVID WE REALIZED WE HAVEN'T BEEN ABLE TO GO OUT AND VISIT SOME OF THESE SENIORS OR SOME OF THESE RESIDENTS.

SO WE DON'T WANT TO GET IN TROUBLE BY HOARDING THIS MONEY.

SO WE DIDN'T ASK FOR ANY MONEY, SO WE HAVE TO KIND OF PROJECT.

OKAY.

SO JUST TO MAKE SURE I'M UNDERSTANDING THIS MATH CORRECTLY FOR THE, UM, COMMUNITY CENTER PARKING LOT, AND FOR THE ALDRIDGE IMPROVEMENT PROJECT, IT LOOKS LIKE THERE'S A DIFFERENCE OF ABOUT 460,000 FOR THE 2022, 20, 23 YEAR THAT WE'LL HAVE TO COME UP WITH.

IS THAT CORRECT? YEAH, THAT'S PROBABLY CORRECT.

AND IT'S HARD BECAUSE I KNOW THAT, UM, WE WANT TO MAKE SURE THAT'S WHY YOU GUYS WERE GETTING, I THINK THE COMMISSIONER, SORRY, WE'RE GETTING CONFUSED BECAUSE YOU'RE SEEING THAT WE'RE ASKING ONE 96, BUT YOU DON'T, THERE'S MORE THAT IT'S GOING ON BEHIND THE SCENES.

SO YOU GUYS, I KNOW YOU WANT TO MAKE SURE THAT IT ALL ADDS UP, BUT SOMETIMES WITH THE MONEY NOT BEING USED AND THEN THERE'S CARRY OVER, IT GETS VERY CONFUSING.

SO WE'RE ALWAYS AVAILABLE TO MEET AND EXPLAIN AND, UM, TRY TO MAKE SURE THAT IT MAKES SENSE SO THAT YOU'RE CLEAR AND COMFORTABLE WITH THE RECOMMENDATION THAT YOU MAKE.

OKAY.

COMMISSIONER LOVE YOGA.

SO THERE'S A STANDARD BOOK OF THE YEARS THAT, THAT MONEY CAN I BELIEVE IT'S ME.

UM, I'LL DOUBLE CHECK ON THAT, BUT I KNOW FOR SURE, FOR A RESIDENTIAL REHAB IT'S THREE YEARS.

UM, BUT I KNOW THAT THERE IS A LIMIT.

WE CAN'T JUST HOLD ON TO THAT MONEY BECAUSE THEN WE'D GET IN TROUBLE AND WE HAVE MULTI-YEARS, THAT'S WHY IT'S MULTI-YEARS, BUT I'M ALMOST POSITIVE.

IT'S THREE YEARS, BUT I CAN GET BACK TO YOU ON, ON, THERE IS A CAP IN LIGHT OF COVID.

ARE THERE HAVING ANY FLEXIBILITY TO SOME OF THE USAGE OF THE FUND? YES, THANKFULLY.

UM, USUALLY IN APRIL, LIKE COMING UP, THIS IS WHERE WE'RE SCRAMBLING AND WE TRY TO MAKE SURE THAT WE DON'T HAVE MORE THAN ONE AND A HALF IN OUR ACCOUNT, IN OUR CHECKING ACCOUNT.

UM, AND THIS YEAR THEY SENT OUT A NOTICE SAYING DUE TO COVID THERE, UM, THAT'S LIFTED FOR NOW.

WE'RE STILL GOING TO CHECK AND THEY'RE STILL GOING TO MAKE SURE WE'RE ON TRACK, BUT THEY'RE NOT GOING TO CAUSE THEY SEND THE LETTER TO CITY MANAGER TO SEE WHY WE ARE HAVING AN ISSUE WITH SPENDING THE MONEY BECAUSE THEY JUST WON'T GIVE IT.

SO LUCKILY WITH, UM, COVID YES, THEY'RE UM, CUTTING US SOME SLACK.

I HAVE ONE MORE QUESTION.

THIS IS COMMISSIONER SCHMIDT.

SO ON THE SOCIAL SERVICES OUTREACH PROGRAM, AND WE'RE REQUESTING 85,000, BUT WE THERE'S A POTENTIAL TO USE THE COVID MONEY FOR THAT.

IF THIS GETS APPROVED AND THEN WE FINALLY CAN USE A COVID MONEY, CAN WE REALLOCATE THAT MONEY SOMEWHERE ELSE? AND IF SO, YOU CAN.

I MEAN, ALL THE COVID MONEY IS STRICTLY FOR, UM, WE HAVE TO TIE IT BACK SOMEHOW WITH COVID.

UM, SO WITH HUD, IT'S ALWAYS, THERE'S ALWAYS AN EXTRA LAYER, AN EXTRA LAYER.

IT'S NOT LIKE, OH, HERE IT IS.

AND THEN YOU'RE DONE.

SO, UM, IT HAS, YOU HAVE TO SOMEHOW MAKE THAT CONNECTION, UM, TO TIE BACK THAT POSITION.

AND

[00:40:01]

WHAT GIVE US, UH, SOME SUGGESTIONS, BECAUSE HUD'S GOING TO BE REALLY STRICT WITH YOU.

CAN'T JUST FUND THAT POSITION WITHOUT SAYING OKAY.

IT'S BECAUSE OF COVID TIE IT BACK.

EVERYTHING HAS TO BE TIED BACK TO COVID.

OKAY.

DOES ANYBODY HAVE ANY QUESTIONS? DOES THIS FORMAT WORK FOR YOU GUYS? IT'S IS IT EASIER BECAUSE I TRY TO PUT ON THE EXCEL SHEET, BUT IT WAS TOO TINY AND I THINK THAT'S WHY WE KIND OF TRY TO DO AWAY WITH SO MUCH INFO, BUT DOING IT IN THE REPORT.

DOES THAT HELP FOR FUTURE? YES.

YEAH.

YES.

YEAH, NO, I'LL HAVE TO SAY WE, UM, IS THE COMMITTEE DID MEET.

OKAY.

UM, MISSIONER CAMPER SARAH, YOU MYSELF ON JANUARY 26.

AND AFTER REVIEWING IT, WE WENT WITH THE STAFF RECOMMENDATION AND ACKNOWLEDGING THAT THERE'S VERY LITTLE WIGGLE ROOM.

AND SO, YEAH, VERY GOOD.

YOU DID A VERY, VERY NICE JOB OF EXPLAINING.

THANK YOU.

ANYBODY ELSE HAVE ANY QUESTIONS, COMMENTS, ANYTHING HAPPY? I KNOW.

UM, WE WERE BEATING IT TO DEATH IN A MIDDLE STEP COMMITTEE, TRYING TO FULLY UNDERSTAND IT IS REALLY CONFUSING BECAUSE THERE'S TIMES WHERE I STILL GO OVER AND I'LL TELL, ASK MIRANDA MIRANDA.

CAN WE JUST GO OVER THIS ONE MORE? JUST TO BE CLEAR, JUST TO UNDERSTAND, BECAUSE IT GETS VERY CONFUSING AND, UM, I STILL WITH CDBG RIGS, THERE'S ALWAYS THAT OTHER EXTRA LAYER THAT, AND IT'S NOT CLEAR, I CAN'T LOOK AT THE REGS AND SAY, CAN YOU DO THIS? BECAUSE IT DEPENDS ON THE INTERPRETATION.

SO, UM, BUT FEEL FREE TO CALL ME OR YOU WANT TO ME, I'D BE MORE THAN HAPPY TO SIT DOWN AND EXPLAIN TO YOU AS MUCH AS I COULD EXPLAIN TO YOU.

AND THEN SO THAT WHEN YOU'RE MAKING THE RECOMMENDATIONS, YOU'RE COMFORTABLE AND YOU GET IT AND YOU UNDERSTAND, AND IF I CAN'T HELP YOU I'LL HAVE THE ANSWER FOR YOU.

THAT'S WHY WE HAVE THE CONSULTANTS WHERE WE CAN JUST CALL AN EMAIL AND MAKE SURE THAT WE'RE DOING WHAT WE'RE SUPPOSED TO.

AYE.

THIS IS COMMISSIONER GABBY.

I DON'T HAVE ANY QUESTIONS, ANY MORE QUESTIONS ABOUT THE FUNDING PROPOSALS AND THE RECOMMENDATIONS.

UM, BUT I DID WANT TO MENTION KIM WAS NICE ENOUGH TO DO LIKE A CDBG TRAINING WORKSHOP FOR US.

THIS IS ONLY MY SECOND YEAR, AND THAT WAS REALLY HELPFUL TOO, TO UNDERSTAND THIS MUCH BETTER, ESPECIALLY, UM, WITH SOME OF THE CONFUSION WITH THE, THE MONEY GETTING SHUFFLED AROUND HER OR THE AMOUNTS.

UM, AND OUT OF THAT SHORT SESSION, WE KIND OF HAD SOME REQUESTS OR SOME RECOMMENDATIONS.

SO I THINK WHAT YOU DID HERE IS GREAT, LIKE SEEING WHAT THE TOTAL IS, IS REALLY HELPFUL INFORMATION.

UM, THE OTHER THING WE WERE THINKING, WHAT WOULD BE HELPFUL IS TO HAVE SOME SORT OF A CHECK-IN AT THE HALFWAY POINT SO THAT WE KNOW HOW A PROJECT IS PROGRESSING RATHER THAN HEARING, YOU KNOW, AT THE END OF THE YEAR, WHEN IT'S TIME TO GET MORE FUNDING, THAT'S SOMETHING CHANGED VERY DRASTICALLY.

I DON'T KNOW IF THAT'S SOMETHING THAT YOU GUYS ARE ABLE TO DO.

AND ALSO FOR ANY PROGRAMS THAT ARE COMING BACK AND REQUESTING FUNDING THAT RECEIVE FUNDING THE PREVIOUS YEAR, WE'D LIKE TO UNDERSTAND, UM, IF THERE'S ANY SORT OF EVALUATION THAT'S AVAILABLE SO THAT WE CAN SEE IF THAT PROGRAM WAS SUCCESSFUL WITH THE MONEY THAT WE HAD PROVIDED PREVIOUSLY.

OH, UM, WE ARE REQUIRED BY HUD TO SUBMIT THE CAPER REPORT, WHICH IS OUR, UM, BASICALLY OUR REPORT TO HUD AS TO HOW MANY PEOPLE WE'VE SERVED, HOW MUCH MONEY.

CAUSE WE HAVE TO CLOSE OUT THAT YEAR AND WE HAVE TO EXPLAIN TO THEM.

SO JUST LIKE AT THE BEGINNING, WHEN WE SAY THAT, UM, LET'S SAY MERCY HOUSE IS REQUESTING THIS MUCH.

THEY'RE SAYING HOW MUCH THEY'RE GOING TO BE, OR HOW MANY PEOPLE THEY'RE GOING TO BE ASSISTING.

THEN HUD WILL COMPARE.

YOU SAID YOU WERE GOING TO ASSIST A HUNDRED PEOPLE.

SO I WANT TO SEE AT THE END OF THAT, THE CAPER REPORT, WE HAVE TO REPORT HOW MANY PEOPLE DID THEY REALLY ASSIST? UM, SO THE PAPER REPORT IS A REALLY GOOD ONE.

I CAN MAKE SURE THAT YOU GUYS GET A COPY OF THE REPORT BECAUSE YOU DON'T HAVE TO READ THE WHOLE REPORT, BUT THERE'S A CERTAIN TABLE WHERE IT, WHERE WE HAVE TO REPORT TO HUD, UM, WHAT DID FOR THAT YEAR FOR THAT MONEY.

UM, AND THAT REPORT IS DUE LIKE CLOCKWORK TO HUD IN SEPTEMBER.

SO WE HAVE 90 DAYS AT THE END OF JUNE 30TH TO MAKE SURE WE CLEAN UP ALL OUR STUFF, REPORT IT.

AND THAT'S IMPORTANT.

WE HAVE TO SUBMIT THAT EVERY YEAR.

SO JUST LIKE YOU GUYS ARE PREPARING NOW FOR THE ACTION PLAN, WHICH WE'RE SAYING, HEY, THIS IS WHAT WE WANT TO DO.

SO THIS IS KIND OF OUR, THIS IS WHAT WE PLAN TO DO.

THIS IS WHAT WE WANT TO DO.

THIS IS HOW MUCH MONEY WE'RE GOING TO SPEND.

THE CAPER KIND OF DOES THE,

[00:45:01]

THIS IS HOW MANY PEOPLE WOULD THEY SERVE.

THIS IS WHAT WE DID AND WE HAVE TO REPORT.

SO I CAN MAKE SURE THAT, UM, YOU GET A COPY OF THAT AND POINT TO THE TABLE THAT KIND OF GIVES YOU HIGH.

THAT HELPS.

THAT IS THAT SCREEN, ESPECIALLY IF YOU DON'T HAVE TO DO ANY MORE WORK BECAUSE IT'S SOMETHING YOU ALREADY PREPARE.

YEAH.

WE ALREADY PREPARE IT.

SO YEAH, FOR SURE.

THAT'D BE HELPFUL.

SO WE WOULD HAVE THE CONVERSATION IN SIX MONTHS AND I FORGET YOU GUYS START ALL OVER AGAIN AND TRUST ME, I, I HAVE TO GO BACK A COUPLE YEARS ALWAYS TO SEE, BECAUSE WE ALWAYS HAVE TO GO BACK TO SEE WHAT WE SAID WE DID.

IT ALL HAS TO MATCH.

I REALLY APPRECIATE YOUR PATIENCE THERE ON THERE.

THANK YOU VERY MUCH.

THIS IS COMMISSIONER CANKER.

UM, I HAVE TO SAY YOU'RE DOING A GREAT JOB BECAUSE YES, THIS IS VERY, VERY CONFUSING, BUT JUST FOR CLARITY IS ON THE CAPER REPORT.

UM, JUST ECHOING FROM GABBY IS, UM, IS, SO THE CAPER REPORT IS BASICALLY THE STATUS OF SERVICE AND THE JOBS, RIGHT? IT'S LIKE A CURRENT UPDATE.

IS THAT CORRECT? THAT'S EVERYTHING THAT WE DID FOR, FOR THAT YEAR.

OKAY.

SO, AND THAT IS GIVEN IN JANUARY, CORRECT? UM, THE CAPER IS DUE TO HUD IN SEPTEMBER.

OH, IN SEPTEMBER, SEPTEMBER.

SO IN SEPTEMBER, WE'RE REPORTING FOR LIKE THIS SEPTEMBER THAT WE JUST PASSED, WE REPORTED FOR FISCAL YEAR 1920, THIS SEPTEMBER COMING WE'LL REPORT FOR 2021.

SO THE BEGINNING IS THE ANNUAL ACTION PLAN IN SEPTEMBER IS THE CAPER, WHICH STANDS FOR THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT.

AND THAT'S, THAT'S WHAT HUD BASICALLY GRADES US ON.

YOU SAID THIS AT THE END, THEY'LL LOOK AT THE ACTUAL PLAN AND COMPARE IT.

YOU SAID THIS WHERE'S THIS, YOU SAID THIS WHERE'S THIS.

SO THEY DO FLAG THAT.

SO, YEAH.

UM, AND YOU'RE SAYING NOW THAT THEY, SO THIS APRIL REPORT THAT YOU JUST MENTIONED IS THIS THE SAME KAPOR DOES, IS THIS TIED INTO THE CAPER OR IT'S JUST AN UPDATED STATUS REPORT? THE APRIL, THE ONE THAT WE'RE PREPARING FOR NOW WITH ALL THIS IS THE ACTION PLAN.

SO THIS IS WHERE WE'RE TAKING ALL THIS.

THIS IS THE ONE TO USE THE MONEY FOR THIS IS, WILL BE PLANNED.

SO IT'S CALLED THE ACTION PLAN BECAUSE WE'RE PLANNING WHAT WE'RE GOING TO DO FOR THAT YEAR, SEPTEMBER, THE KEEPER IS JUST A CLOSING OF WHAT YOU USED THE MONEY FOR.

SO, OKAY.

AND THEY'LL SEE YOU HERE, IF WE'RE OFF A COUPLE OF HUNDRED DOLLARS, THEY'LL YOU REPORTED THIS AND YOU ENDED SPENDING THIS WHERE'S THAT SUBSTANTIAL AMENDMENT.

WE HAVE TO UPLOAD THAT TO SHOW THAT WE DID THAT AND WE DIDN'T JUST KIND OF SPEND THE MONEY.

SO YEAH, A LOT.

YEAH.

IT SOUNDS LIKE IT, BUT YOU'RE DOING A GREAT JOB.

I JUST WANTED TO LET YOU KNOW, THANK YOU.

THE COMMENTS.

YEAH.

SORRY.

THIS COMMISSIONER GABBY.

I HAVE ANOTHER COMMENT.

UM, IF WE WANT TO SEE MORE SMALLER, NON-PROFITS APPLYING FOR THIS GRANT MONEY AND PUTTING SOME PROGRAMS IN PLACE IN OUR CITY.

IS THERE ANY TYPE OF WORKSHOP OR ANY SUPPORT THAT WE CAN PROVIDE THEM TO HELP THEM THROUGH ALL OF THE DOCUMENTING THAT NEEDS TO HAPPEN? BECAUSE I KEEP HEARING THAT THAT'S ONE OF THE BARRIERS FOR THESE SMALLER GROUPS TOO.

YOU KNOW, I THINK THE PROBLEM THAT, UM, THEY PROBABLY, WE DON'T GET A LOT OF, UH, APPLICATION SUBMIT IS THE APPLICATION THAT WE PUT OUT DOES KIND OF DETAIL, UM, EVERYTHING THAT, HOW DOES REQUIRING.

SO WE, WE POST IT IN, WE NOTICE IT IN THE ENGLISH PAPER AND THEN WE'RE REQUIRED TO IN THE ENGLISH PAPER, IN THE SPANISH.

UM, WE TELL THEM WHEN THE DEADLINE IS WHEN THEY CAN COME TO THE PUBLIC HEARING.

UM, AND THE APPLICATION IS VERY THOROUGH.

UM, I THINK ONCE THEY SEE EVERYTHING THAT'S REQUIRED, UM, I THINK THAT'S WHY THEY GET DISCOURAGED, BUT, UM, WE'RE ALWAYS HERE TO TRY TO ASSIST.

I THINK WHEN THE, UM, THE CRCC THOUGHT, UM, WAS BEING HANDLED BY ANOTHER GROUP, THEY HAD, THEY MET WITH US AT LEAST THREE OR FOUR TIMES, AND WE SAT WITH THEM AND THEY WOULD ASK US A QUESTION AND WE DIDN'T MIND WE'VE MET WITH THEM.

SO THEY UNDERSTOOD WHAT WE WERE ASKING FOR.

UNFORTUNATELY, THEY DECIDED THEY DIDN'T WANT THE MONEY ONCE THEY UNDERSTOOD HOW MUCH, WHY, BECAUSE WE WOULD BRING THEM FOLDERS AND SHOW THEM, THIS IS WHAT WE NEED.

THIS IS WHAT YOU MEAN TO ASK AND THEY DIDN'T WANT TO DO IT.

SO WE'RE ALWAYS AVAILABLE.

UM, THE APPLICATION IS PRETTY DETAILED AND SELF-EXPLANATORY, AND WE CAN MEET WITH ANYBODY.

UM, WE PUT THE NOTICE OUT SO PEOPLE CAN APPLY.

UM, BUT JUST PEOPLE AREN'T APPLYING BECAUSE IT'S TAKES

[00:50:01]

HI, THIS IS MIRANDA.